What Are The Benefits Of An Online Accounting System? - More Than Accountants

What Are The Benefits Of An Online Accounting System?

A long-running argument has raged concerning the advantages of a fully integrated online accountant for limited company and how it compares to hiring a traditional accountant.

You’ll want to have the correct tools with you at all times if you’re running a business. Traditional accountants, on the other hand, will claim that these attractive internet services are merely window dressing that bring no actual value to small business owners.

What can you expect from a reputable accountant?

Let’s start at the beginning: what should you expect from a competent accountant? What are the most important things you’d like to acquire in exchange for your money?

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They’re providing you with up-to-date and correct tax guidance.
When you need them, they make time for you.
They establish clear pricing points and a list of services so you know exactly what you’re contributing and receiving. They’ll relieve, not add to, your stress.
Their knowledge and care will allow you to devote more time to your family and interests.

Is online software able to meet all of these requirements?

The traditional approach to business bookkeeping is evolving. Although manual records, spreadsheets, and even desktop accounting software have served small and medium-sized businesses (SMEs) for many years, the changing needs of SMEs necessitate a more agile bookkeeping solution.

Entrepreneurs are increasingly working remotely, at least in some capacity. The current coronavirus outbreak has already affected the way many businesses operate, and with more entrepreneurs working from home or on the go, having flexible access to your cash is more crucial than ever.

Second, small firms are under increasing pressure to digitise their accounting and tax reporting. With the implementation of Making Tax Digital, digital compliance is becoming a requirement.

Making Tax Digital is HM Revenue and Customs’ (HMRC) latest effort aimed at bringing the UK’s tax system into the twenty-first century and streamlining the tax reporting procedure for businesses. Many firms are running out of time to change their accounting systems, as all self-employed professionals, landlords, and VAT-registered enterprises will be required to file quarterly reports via digital tax accounts starting in April 2023.

Further Reading: Not sure where to start with online accounting?

Benefits of Using Online Accounting Software


Accounting software for the internet is made to be very user-friendly. It’s designed with small business owners in mind. Historically, bookkeeping has been a time-consuming process for entrepreneurs, but cloud accounting solutions’ modern user interfaces can save your company time and money.

Increased task automation

In a variety of ways, cloud accounting can help you increase the efficiency of your bookkeeping. It’s designed to run in the background and automate a number of financial processes that would otherwise require user input. Bank feeds allow you to automatically record bank transactions into your accounts. It’s able to set up invoices and payment reminders automatically, as well as scan in paper invoices and business expenses. This automation allows you or your accountant to stay on top of your finances while also allowing you to focus on other elements of your business.

Software that can be scaled

Online accounting platforms are built to make scaling up (or down) the services your company need simple. The programme is designed to work with third-party apps and add-ons to create a customised accounting portal for you and your team that is available 24 hours a day, seven days a week.

A real-time snapshot of your company’s financials

For many small firms, traditional bookkeeping has been a retrospective process. Individuals and small businesses can use cloud accounting to track business activities in real time and gain a better grasp of their financial situation.

Bringing Taxes Into the Digital Age

Most cloud accounting software, crucially, is designed to work in tandem with the Making Tax Digital platform. As a result, it’s a long-term investment in your company’s bookkeeping.

Security and Accuracy

Out-of-balance and publishing error alarms, backup reminders, and passwords to restrict access are all included in software packages.

Further Reading: Should I get an online accountant for my small business?

Consider the following when using accounting software:

Choose the programme that best suits your accounting skills, size, type of business, and desired capabilities.

It’s not a good idea to go it alone. To guarantee that you have properly recorded transactions, use an accountant or a tax specialist to review your records.

To avoid data loss, take system backups on a regular basis and safeguard your accounting system with anti-virus software.

An online accounting system can assist you in managing your business by streamlining your recordkeeping operations and providing you with the tools you need to analyse financial data and make informed financial decisions.

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